Vacancy Announcement
Position Title: Justice Programme Associate
Duration: 4 months
Type of Contract: Special Service Agreement (SSA)
Duty Station: Dili, Timor-Leste
Expected Start date: April 2010
The Justice System Programme
“Strengthening the Justice System in Timor-Leste” (Project no. 00014955)
The “Strengthening the Justice System in Timor-Leste” Programme was launched in 2003. This project was revised and a new project document was signed in December 2005, focused on institutional capacity development of the justice sector, including the Courts, Prosecution Service, Public Defenders Office, and the Ministry of Justice. Overall project management responsibility was entrusted to a Council of Coordination, consisting of the President of the Superior Council of the Judiciary, Prosecutor-General and the Minister of Justice. The crisis of April-May 2006 and its aftermath drastically altered the domestic environment, unduly burdening this project which, as the most comprehensive vehicle of support to the justice sector, was called upon to respond to emergency needs for crisis response and recovery. In July-August 2007, an independent, external evaluation of the project made recommendations for far-reaching changes in the structure, scope and size of the project. In light of those recommendations, this project was revised in 2008, with significant changes in scope, structure, and size, including a new focus on the ‘demand’ side of justice. The revised project commenced in 2009 and provides for a strengthened Programme Management Unit, with five revamped programme units: Capacity Development, Justice Decentralization, Prosecution, Corrections and Access to Justice.
GENERAL DESCRIPTION OF JOB:
Under the supervision of the Operations Manager, the Programme Associate will be responsible for general Programme Management Unit office management, Human Resources and Administration functions, ensuring that all these activities are implemented in a timely manner in strict accordance with UNDP’s rules, guidelines and procedures.
DUTIES AND RESPONSIBILITIES:
* Upon instructions from programme management, prepare and follow-up with UNDP Human Resources Unit / UNV Office requests of new contracts, contract extensions and repatriations.
* Support the check in of new advisers, including security clearances, travel arrangements and hotel reservations in coordination with Travel Unit, reception, programme induction, refund of travel expenses, and delivery of equipment and coordination of introductory meetings.
* Support the checkout of leaving advisers, including travel arrangements or refunds in coordination with Travel Unit and return of equipment.
* Coordinate with Finance Officer to provide appropriate COAs and ensure timely processing of all payments related with human resources (ALD lumpsums and home leave allowances, SSA and SC salaries, stipends, R&R, refund of travel expenses and DSA).
* Support programme recruitment processes: coordinate advertisements of open positions, ensure that appropriately approved Terms of Reference are on file, provide support to shortlisting and interview panels and ensure the filing of records, manage scheduling and logistics for interviews.
* Process requests and tracking programme staff and advisers leave of absence in compliance with the UNDP rules and programme guidelines.
* Control and liaise with advisers to insure compliance with mandatory courses and inductions.
* Maintain updated records for all staff of contact data, contract start and expiration dates, lumpsums and settle-in-grants paid and to be paid, staff on leave, leave balances and reporting history.
* Keep the programme filing system according to internal guidelines and audit recommendations.
* Supervise vehicle-related controls (fuel refunds, maintenance, authorizations to drive programme vehicle)
* Keep programme inventory records and coordinate inventory checks.
* Train other national programme staff and supervise the daily administration of the project as requested by the Operations Manager.
* Perform other programme administration tasks as required by programme management.
Qualification and Professional Experience:
§ Completion of secondary education. University Degree in Business or Public Administration desirable, but it is not a requirement.
§ 5 to 7 years of relevant work experience (project operations, administration, human resources)
§ Experience working with UN / UN agency would be an asset.
§ Strong computer skills, especially proficiency in Microsoft Word, Excel, and Outlook.
§ Good oral and written communication skills in English are essential.
§ Knowledge of Portuguese is an asset
§ Previous experience with ATLAS or other financial information management system would be an asset.
Personal competencies:
§ Very good interpersonal skills
§ Able to multi-task and meet deadlines.
§ Able to work in multi-cultural environment.
§ Able to innovate and work under pressure.
§ Good management and communication skills at all levels.
§ Has capacity for conflict resolution and effective problem solving
§ Good organizational skills.
Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:
Human Resources Unit
United Nations Development Programme
Obrigado Barracks Compound, Building 11
Caicoli Street,
Dili, Timor-Leste
Fax: +670 3313534
E-mail: personnel.tp@undp.org
The deadline for submitting applications is 7 April 2010.
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
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